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If you want to highlight all the recurrences of a value (both duplicates, triplicates, quadruplicates etc. If you change the value in E2 to 2, you will get the duplicates instead, and if you change it to 1, all the unique values will be highlighted. The result: All the triplicates are highlighted. Note that the range A2:A28 and the reference to E2 (number of occurrences) have to be locked with dollar signs (shortcut: F4). Select “Use a formula to determine which cells to format” and type this formula into the formula field: Select the cells you want to include in the search (A2:A28 in this example), go to the Home Ribbon and choose Conditional Formatting > New Rule. Step 1: The first step you need to start with while finding the duplicate rows in Microsoft Excel is to choose the initial range of cells amongst which you want to look. So, let’s put the formula into Conditional Formatting, with one small adjustment: Instead of hard-coding the value after the equal sign (1,2,3 etc.) we’ll use a cell reference. Steps to Find the Duplicate Rows in Microsoft Excel In the next section, you would now be taken through the steps that are involved in finding the duplicate rows in MS Excel. In this example, for Robert, the statement is true for “=3”. We use the same formula as above, only with “=1”, “=2” or “=3” in the end, and we will get TRUE or FALSE for each statement. First, let’s see how our formula works when we put it in the worksheet. The first step of finding the duplicate rows is to combine the contents of each column into a single column.
#EXCEL FIND DUPLICATES MAC HOW TO#
We will use almost the same formula in Conditional Formatting: As you might already know, Conditional Formatting uses Boolean logic, which means that it checks whether or not a statement is TRUE, and formats the cells that return TRUE. In order to illustrate how to find duplicate rows in an Excel spreadsheet, we will use the above example spreadsheet on the right, which has data spanning three columns.
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In this example the formula will return 3. In A2 we find the name Robert, so if we want to find out how many times Robert appears in the list, we can use this formula: =COUNTIF($A$2:$A$28,A2). In my example below I have 27 rows of data, with names in the range A2 to A28. two, three or four occurrences of the same piece of data, we need another approach: Conditional Formatting with a formula.įirst, let’s find out how to count the number of occurences in a list. But sometimes we want to make it more dynamic: If we want to be able to choose between highlightning duplicates, triplicates or quadruplicates, i.e. If you only want to locate duplicates, the super-easy way above is the right way to do it. It is just a minute long video and will help you to learn the new technique.Select the cells you want to check, go to the Home Ribbon, choose Conditional Formatting and select Highlight Cell Rules > Duplicate Values. This is a quick video that explains how to use “Countif” formula to remove duplicate values in excel. YouTube Tutorial – Remove Duplicate Values in Excel File If you want to see a illustration of this tricky formula, watch the below video and leave your comments. Here in autofilter, we can only remove duplicates values from one column data at a time. But, the first option has more flexibility to choose multiple row headers. The output is the same in both these cases. Click the check box near “Unique Records Only” to Omit Duplicates. Now working in Excel, you can quickly remove duplicated values, numbers when you deal with few cells.Select ‘Advanced’ in ‘Sort & Filter’ tab.Choose the range of values with duplicates entries.It is useful, if you want to copy unique values to a new location by deleting duplicate values.
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Remove Duplicates in Excel with Advanced Filter
#EXCEL FIND DUPLICATES MAC CODE#
Note: This option is applicable to Excel 2007 or above.įinally, only unique values are being displayed.Īlso Read: Excel VBA Code to remove duplicates in Worksheet Range or Column 2. You can see that the Excel has removed the duplicate entries in the selected range.īefore displaying the results Excel will also display user a message box with number of duplicates removed and how many unique values are found.